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Word 2010 Shortcuts  
Uploaded by bernd, updated on 12/18/2011 by bernd
Platform: Windows/ English Table of Contents:
- Manage Word Documents
- Navigate within Documents
- Select Text
- Undo, Copy and Paste
- Edit Documents
- Formats
- Search and Replace
- Manage Word View
- Tables
- Outline View
- Review Documents
- Print Documents
- Fields
- Mail Merge
- The Rest
  1. Manage Word Documents |
|---|
| Ctrl+n |
Create new document |
| Ctrl+o |
Open document |
| Ctrl+w |
Close document |
| Ctrl+s |
Save document |
| F12 |
Save document as |
| Ctrl+p |
Print document/ print preview |
| Ctrl+F6 |
Switch between multiple Word documents |
| Alt, then f, r |
Open Recent (file, recent) |
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| 2. Navigate within Documents |
|---|
| Arrow Left/Arrow Right |
Jump one character to the left / to the right |
| Ctrl+Arrow Left/Ctrl+Arrow Right |
Jump one word to the left / to the right |
| End/Home |
Jump to the end of a line / beginning of a line |
| Arrow Down/Arrow Up |
Jump one line down / one line down |
| Ctrl+Arrow Down/
Ctrl+Arrow Up |
Jump one paragraph down / one paragraph up |
| Page Down/Page Up |
Jump one screen down/ one screen up |
| Alt+Ctrl+Page Down/
Alt+Ctrl+Page Up |
Jump to top / to bottom of visible window |
| Ctrl+End/Ctrl+Home |
Jump to end / to beginning of document |
| Ctrl+g or f5 |
Go to a page, bookmark, footnote, table, comment, graphic, or other location |
| Alt+Ctrl+z |
Go back to previously edited location in document (up to 4 places) |
| Shift+F5 |
Go to a the last change or revision. Also works after opening document. |
| Ctrl+Shift+F5 |
Set, go to and edit bookmarks |
| Alt+Ctrl+Home |
Set Browse Options. Press the arrow keys to select an option, and then press enter to browse through a document by using the selected option |
| Ctrl+Page Down/Ctrl+Page Up |
Move to next / move to previous browser object as set in Browse Options |
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| 3. Select Text |
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| Shift+Arrow Right/
Shift+Arrow Left |
Extend selection one character to the right / to the left |
| Ctrl+Shift+Arrow Right/
Ctrl+Shift+Arrow Left |
Extend selection one word to the right / to the left |
| Shift+End/Shift+Home |
Extend selection to the end / to beginning of a line |
| Shift+Arrow Down/
Shift+Arrow Up |
Extend selection one line down / one line up |
| Shift+Page Down/
Shift+Page Up |
Extend selection one screen down / one screen up |
| Ctrl+Shift+End/
Ctrl+Shift+Home |
Extend selection to end / to beginning of document |
| Alt+Ctrl+Shift+Page Down/
Alt+Ctrl+Shift+Page Up |
Extend selection to end / to beginning of visible window |
| Ctrl+a |
Extend selection to entire document |
| Arrow Keys |
Cancel selection and return to beginning / to end of selection |
| F8 |
Turn Extend Mode on: Extend selection without pressing shift |
| Arrow keys , Page up/Page down |
Extend selection in Extended Mode: |
| F8 |
Extend selection further by word, paragraph, document in Extended Mode |
| Shift+F8 |
Reduce the size of a selection in Extended Mode |
| Ctrl+Shift+f8, and arrow keys |
Select a vertical block of text in Extended Mode |
| Esc |
Turn extend mode off |
| F8 |
Extend a selection to a specific location in a document |
▲ up
| 4. Undo, Copy and Paste |
|---|
| Ctrl+z |
Undo the last action |
| Ctrl+y |
Redo the last action |
| Ctrl+c |
Copy selected text or object |
| Ctrl+x |
Cut selected text or object |
| Ctrl+v |
Paste selected text or object |
| Ctrl+Shift+c |
Copy text format |
| Ctrl+Shift+v |
Paste text format |
| Ctrl+Alt+v |
Paste special |
| Ctrl+v, then Ctrl, then k |
Paste and keep Source Formatting |
| Ctrl+v, then Ctrl, then t |
Paste and keep Text only |
| Ctrl+F3 |
Cut to the Spike (separate clipboard) |
| Ctrl+Shift+F3 |
Paste from the Spike |
| Alt+Shift+r |
Copy the header or footer from previous section of the document |
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| 5. Edit Documents |
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▲ up
| 6. Formats |
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▲ up
| 7. Search and Replace |
|---|
| Ctrl+h |
Open traditional find and replace window |
| Ctrl+h, then Alt+d |
Open traditional find window |
| Alt+Ctrl+y, or Shift+F4 |
Repeat last find after closing find window |
| Ctrl+Tab |
Jump between find menu and document |
| Alt+Space, Arrow keys and Enter |
Move find menu window |
| Esc |
Close traditional search window if active |
| Ctrl+f |
Open (new) search menu in navigation task pane |
| alt, then w,k |
Open and close Navigation pane (View, Navigation) |
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| 8. Manage Word View |
|---|
▲ up
| 9. Tables |
|---|
| Navigate in Tables |
|---|
| Arrow Down/Arrow Up |
Jump one row down / one row up |
| Tab/Shift+Tab |
Jump to (and select) next / previous table cell |
| Alt+Home/Alt+End |
Jump to first column/ jump to last column |
| Alt+Page Up/Alt+Page Down |
Jump to first row / jump to last row |
| Ctrl+Arrow Left/Ctrl+Arrow Right |
One cell to the left / to the right |
| Select Table Contents |
|---|
| Shift+End |
Select current table cell |
| end, then shift+Home |
Select content of current table cell |
| Press and hold shift and press arrow keys repeatedly |
Extend selection to adjacent cells |
| Ctrl+Shift+f8, then press |
Extend selection or block |
| Alt+5 on numeric keypad (with numLock off) |
Select an entire table |
| Edit Tables |
|---|
| Alt+Shift+Arrow Up/Alt+Shift+Arrow Down |
Move current row up or down |
| In first column, press shift+end repeatedly |
Select row* |
| In first row press alt+Shift+Page Down |
Select column |
| Shift+F10, then d |
Delete rows* with rows selected |
| Shift+F10, then d, then r and enter |
Delete row |
| Shift+F10, then d, then c and enter |
Delete column |
| Shift+F10, then i, then a |
Insert row above |
| Shift+F10, then i, then b |
Insert row below |
| Ctrl+Tab |
Insert tab character |
| tab in last table cell |
Add row at the end |
| *Make sure selection extends past the last column which is number of columns +1. Word shows the selection extended next to the last column. |
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| 10. Outline View |
|---|
| Ctrl+Shift+o |
Switch to Outline View |
| Tab/Shift+Tab |
Promote / Demote a paragraph (or Alt+Shift+Arrow Left/Arrow Right) |
| Alt+Shift+Arrow Up/
Alt+Shift+Arrow Down |
Move selected paragraphs up / down |
| Ctrl+Shift+n |
Demote to body text (set style to normal) |
| Alt+Shift++ / Alt+Shift+- |
Expand / Collapse text under a heading |
| Alt+Shift+a |
Expand or collapse all text or headings |
| / key on the numeric keypad |
Hide or display character formatting |
| Alt+Shift+l |
Show the first line of body text or all body text |
| Alt+Shift+1 |
Show all headings with the Heading 1 style |
| Alt+Shift+n |
Show all headings up to Heading n |
| Ctrl+Tab |
Insert a tab character |
▲ up
| 11. Review Documents |
|---|
| F7 |
Choose the Spelling command (Review tab). |
| Alt+Ctrl+m |
Insert a comment |
| Ctrl+Shift+e |
Turn change tracking on or off |
| Alt+Shift+c |
Close the Reviewing Pane if it is open. |
| Ctrl+Shift+* |
Display nonprinting characters. |
| Alt+F10 |
Display the Selection and Visibility task pane. |
| Ctrl+Shift+g |
Open the Word Count dialog box. |
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| 12. Print Documents |
|---|
| Ctrl+p |
Print a document (print preview) |
| Esc |
Close print preview |
| Arrow keys, Page up /Page Down |
Move around the preview pages (with focus on preview page*) |
| Ctrl+Home/Ctrl+End |
Move to first page / last page (with focus on preview page) |
| *Except tabbing, there seems to be no shortcut to jump to preview page. Clicking on it with the mouse is an option |
▲ up
| 13. Fields |
|---|
| Alt+Shift+d |
Insert current date (insert DATE field) |
| Alt+Shift+p |
Insert page number (insert PAGE field) |
| Alt+Shift+t |
Insert time (insert TIME field) |
| Alt+Ctrl+l |
Insert LISTNUM field |
| Ctrl+F9 |
Insert an empty field |
| Ctrl+Shift+l |
Insert a LISTNUM field |
| Shift+F9 |
Show or hide field code/result of selected field |
| Alt+F9 |
Show or hide field codes/results of all fields in document |
| F9 |
Update selected fields* |
| Alt+Shift+F9 |
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results |
| F11/Shift+F11 |
Go to the next field/ previous field |
| Ctrl+Shift+F7 |
Update linked information in a Microsoft Word source document |
| Ctrl+Shift+F9 |
Unlink a field |
| Ctrl+F11/Ctrl+Shift+F11 |
Lock a field / Unlock a field |
| *to update all fields, select the complete document with ctrl+a, then update fields by pressing f9) |
▲ up
| 14. Mail Merge |
|---|
| Alt+Shift+k |
Preview a mail merge |
| Alt+Shift+n |
Merge a document |
| Alt+Shift+m |
Print the merged document |
| Alt+Shift+e |
Edit a mail-merge data document |
| Alt+Shift+f |
Insert a merge field |
| Alt+Shift+k |
Preview a mail merge |
| Alt+Shift+n |
Merge a document |
| Alt+Shift+m |
Print the merged document |
| Alt+Shift+e |
Edit a mail-merge data document |
| Alt+Shift+f |
Insert a merge field |
▲ up
| 15. The Rest |
|---|
| F1 |
Get Help or visit Microsoft Office.com |
| Alt+F4 |
Exit Word |
| Shift+F10 |
Display a shortcut menu (Simulate right mouse button) |
| Alt+F3 |
Create new Building block with selected texts |
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