Word 2010 Shortcuts  

Uploaded by bernd, updated on 3/17/2013 by amp
Platform: Windows/ English

pdf PDF   printer_friendly Print  minimize Hide all  maximize Show all

minusplus1. Manage Word Documents
Ctrl+n Create new document
Ctrl+o Open document
Ctrl+w Close document
Ctrl+s Save document
F12 Save document as
Ctrl+p Print document/ print preview
Ctrl+F6 Switch between multiple Word documents
Alt, then f, r Open Recent (file, recent)

▲ up

minusplus2. Navigate within Documents
Arrow Left/Arrow Right Jump one character to the left / to the right
Ctrl+Arrow Left/Ctrl+Arrow Right Jump one word to the left / to the right
End/Home Jump to the end of a line / beginning of a line
Arrow Down/Arrow Up Jump one line down / one line down
Ctrl+Arrow Down/ Ctrl+Arrow Up Jump one paragraph down / one paragraph up
Page Down/Page Up Jump one screen down/ one screen up
Alt+Ctrl+Page Down/ Alt+Ctrl+Page Up Jump to top / to bottom of visible window
Ctrl+End/Ctrl+Home Jump to end / to beginning of document
F6 Cycle through Ribbon/open panes/Status Bar/document window
Ctrl+g or f5 Go to a page, bookmark, footnote, table, comment, graphic, or other location
Alt+Ctrl+z Go back to previously edited location in document (up to 4 places)
Shift+F5 Go to a the last change or revision. Also works after opening document.
Ctrl+Shift+F5 Set, go to and edit bookmarks
Alt+Ctrl+Home Set Browse Options. Press the arrow keys to select an option, and then press enter to browse through a document by using the selected option
Ctrl+Page Down/Ctrl+Page Up Move to next / move to previous browser object as set in Browse Options
minusplusDialog boxes
Tab Cycle forward through all options and elements
Shift+Tab Cycle backwards through all options and elements
Ctrl+Tab Cycle forward through available pages
Ctrl+Shift+Tab Cycle backwards through available pages
Alt+underlined letter Selects the option indicated by the letter

▲ up

minusplus3. Select Text
Shift+Arrow Right/ Shift+Arrow Left Extend selection one character to the right / to the left
Ctrl+Shift+Arrow Right/ Ctrl+Shift+Arrow Left Extend selection one word to the right / to the left
Shift+End/Shift+Home Extend selection to the end / to beginning of a line
Shift+Arrow Down/ Shift+Arrow Up Extend selection one line down / one line up
Shift+Page Down/ Shift+Page Up Extend selection one screen down / one screen up
Ctrl+Shift+End/ Ctrl+Shift+Home Extend selection to end / to beginning of document
Alt+Ctrl+Shift+Page Down/ Alt+Ctrl+Shift+Page Up Extend selection to end / to beginning of visible window
Ctrl+a Extend selection to entire document
Arrow Keys Cancel selection and return to beginning / to end of selection
F8 Turn Extend Mode on: Extend selection without pressing shift
Arrow keys , Page up/Page down Extend selection in Extended Mode:
F8 Extend selection further by word, paragraph, document in Extended Mode
Shift+F8 Reduce the size of a selection in Extended Mode
Ctrl+Shift+f8, and arrow keys Select a vertical block of text in Extended Mode
Esc Turn extend mode off
F8 Extend a selection to a specific location in a document

▲ up

minusplus4. Undo, Copy and Paste
Ctrl+z Undo the last action
Ctrl+y Redo the last action
Ctrl+c Copy selected text or object
Ctrl+x Cut selected text or object
Ctrl+v Paste selected text or object
Ctrl+Shift+c Copy text format
Ctrl+Shift+v Paste text format
Ctrl+Alt+v Paste special
Ctrl+v, then Ctrl, then k Paste and keep Source Formatting
Ctrl+v, then Ctrl, then t Paste and keep Text only
Ctrl+F3 Cut to the Spike (separate clipboard)
Ctrl+Shift+F3 Paste from the Spike
F3 Paste AutoText ( after start typing)
Alt+Shift+r Copy the header or footer from previous section of the document

▲ up

minusplus5. Edit Documents
minusplusInsert Special Characters
Alt+Ctrl+c Insert copyright symbol
Alt+Ctrl+r Insert registered trademark symbol
Alt+Ctrl+t Insert trademark symbol
Alt+Ctrl+. (Period) Insert horizontal ellipsis (…)
Alt+Ctrl+- Insert em dash
Alt+Ctrl+[+] Insert en dash
Alt, then n,u Insert Symbol (insert menu)
' or Ctrl+2x` Insert single opening quotation mark
Ctrl+2x ' Insert single closing quotation mark
Type character code and press Alt+x Insert Unicode character, e.g. 20ac
Select character and press alt+x Transform character to Unicode
Alt+character code on numeric keyboard Insert ANSI character
minusplusInsert Breaks
Enter Insert paragraph break
Shift+Enter Insert line break without breaking paragraph
Ctrl+Enter Insert page break
Ctrl+Shift+Enter Insert column break (break table)
Ctrl+Shift+Space Insert nonbreaking space
Ctrl+Shift+- (Hyphen) Insert nonbreaking hyphen
Ctrl+- Insert optional hyphen
minusplusInsert Text Elements
Alt+Ctrl+f Insert a footnote
Alt+Ctrl+d Insert an endnote
Ctrl+k Insert a hyperlink
Alt+Shift+i Insert Citation Mark
Alt+Shift+x Insert Index Mark
minusplusMove and Delete Text
F2, then move to position and press Enter Move selected text to different position
Shift+F2, then move to position and press Enter Copy selected text to different position
Delete/Backspace Delete one character to the right / to the left (or delete selection)
Ctrl+Delete/Ctrl+Backspace Delete one word to the right / to the left
Delete Delete one character to the right or delete selection
Ctrl+Shift+</Ctrl+Shift+> Decrease / Increase font size one value

▲ up

minusplus6. Formats
minusplusFormat Text
Ctrl+d or Ctrl+Shift+k Open the Font dialog box
Ctrl+Shift+</Ctrl+Shift+> Decrease / Increase font size one value
Ctrl+[/Ctrl+] Decrease / Increase font size one point
Ctrl+b Apply/remove bold
Ctrl+i Apply/remove italic
Ctrl+u Apply/remove underline
Ctrl+= Apply/remove subscript
Ctrl+Shift+= Apply/remove superscript
Ctrl+Shift+C Copy formatting
Ctrl+Shift+V Paste formatting
Ctrl+Shift+d Apply/remove double-underline
Ctrl+Shift+w Apply/remove words underline (only words, no spaces)
Ctrl+Shift+h Apply/remove hidden formatting
Ctrl+Shift+a Apply/remove all capitals
Ctrl+Shift+k Apply/remove small capitals
Shift+F3 Change between all upper-, first letter upper- and all lower-case
Ctrl+d, then Alt+k and enter Apply strike-through formatting (font dialog)
Ctrl+Shift+q Change the selection to the Symbol font
Shift+F1 Reveal Formatting (show all formats of selection)
Ctrl+Alt+H Apply/remove Highlight Text Feature
minusplusFormat Paragraphs
Ctrl+r Right-align paragraph
Ctrl+l Left-align paragraph
Ctrl+e Center-align paragraph
Ctrl+j Justify-align paragraph
Ctrl+m/Ctrl+Shift+m Indent paragraph from the left and increase / decrease indent
Ctrl+T Increase hanging indent
Ctrl+Shift+T Decrease hanging indent
Ctrl+1 Set line-spacing to single-space
Ctrl+2 Set line-spacing to double-space
Ctrl+5 Set line-spacing to 1.5
Ctrl+0 (zero) Add or remove one line space preceding a paragraph
minusplusStyles
Alt+Ctrl+Shift+s Open or close Styles task pane
Alt+Ctrl+1 Apply Heading 1 style
Alt+Ctrl+2 Apply Heading 2 style
Alt+Ctrl+3 Apply Heading 3 style
Alt+Shift+Arrow Right/ Alt+Shift+Arrow Left Promote / demote Headings
Ctrl+Space Remove all manual styles
Ctrl+Shift+n Apply Normal style
Ctrl+Shift+s Open Apply Styles task pane (will not close with pressing it a second time)
Alt+Ctrl+k Start Auto Format

▲ up

minusplus7. Search and Replace
Ctrl+h Open traditional find and replace window
Ctrl+h, then Alt+d Open traditional find window
Alt+Ctrl+y, or Shift+F4 Repeat last find after closing find window
Ctrl+Tab Jump between find menu and document
Alt+Space, Arrow keys and Enter Move find menu window
Esc Close traditional search window if active
Ctrl+f Open (new) search menu in navigation task pane
alt, then w,k Open and close Navigation pane (View, Navigation)

▲ up

minusplus8. Manage Word View
minusplusSwitch Views
Alt+Ctrl+p Switch to Print Layout view
Alt+Ctrl+o Switch to Outline view
Alt+Ctrl+n Switch to Draft view (used to be normal view)
Ctrl+scroll mouse Zoom in and zoom out
alt then w, q Open Zoom Menu (no native shortcut exists for zoom in/ zoom out)
Alt+Ctrl+s Split the document window
minusplusRibbons
Ctrl+F1 Show or hide the ribbon
f10 or alt Select item in Ribbon
Esc Leave Ribbon or Submenu
Arrow Left/Arrow Right Move left or right between main Ribbon Menus if active
Arrow Keys Move left/right/up/down between Ribbon Menus and Sub-Menus
space or enter When in ribbon Open or activate selected item
minusplusNavigation Pane
Alt, then w,k Open and close Navigation pane (View, Navigation)
F6/Shift+F6 With Navigation Pane open: Switch forward / backwards between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document
Tab/Shift+Tab In Navigation Pane: Move through Navigation Pane options

▲ up

minusplus9. Tables
minusplusNavigate in Tables
Arrow Down/Arrow Up Jump one row down / one row up
Tab/Shift+Tab Jump to (and select) next / previous table cell
Alt+Home/Alt+End Jump to first column/ jump to last column
Alt+Page Up/Alt+Page Down Jump to first row / jump to last row
Ctrl+Arrow Left/Ctrl+Arrow Right One cell to the left / to the right
minusplusSelect Table Contents
Shift+End Select current table cell
end, then shift+Home Select content of current table cell
Press and hold shift and press arrow keys repeatedly Extend selection to adjacent cells
Ctrl+Shift+f8, then press Extend selection or block
Alt+5 on numeric keypad (with numLock off) Select an entire table
minusplusEdit Tables
Alt+Shift+Arrow Up/Alt+Shift+Arrow Down Move current row up or down
In first column, press shift+end Select row*
In first row press alt+Shift+Page Down Select column
Shift+Del Delete rows* with rows selected
Shift+Del Delete columns with columns selected
Alt, j, l, d, r Delete row at cursor
Alt, j, l, d, c Delete column at cursor
Alt, j, l, a Insert row above cursor
Alt, j, l, e Insert row below cursor
Alt, j, l, l Insert column to the left of cursor
Alt, j, l, r Insert column to the right of cursor
Ctrl+Tab Insert tab character
tab in last table cell Add row at the end
*Make sure selection extends past the last column which is number of columns +1. Word shows the selection extended next to the last column.

▲ up

minusplus10. Outline View
Ctrl+Shift+o Switch to Outline View
Tab/Shift+Tab Promote / Demote a paragraph (or Alt+Shift+Arrow Left/Arrow Right)
Alt+Shift+Arrow Up/ Alt+Shift+Arrow Down Move selected paragraphs up / down
Ctrl+Shift+n Demote to body text (set style to normal)
Alt+Shift++ / Alt+Shift+- Expand / Collapse text under a heading
Alt+Shift+a Expand or collapse all text or headings
/ key on the numeric keypad Hide or display character formatting
Alt+Shift+l Show the first line of body text or all body text
Alt+Shift+1 Show all headings with the Heading 1 style
Alt+Shift+n Show all headings up to Heading n
Ctrl+Tab Insert a tab character

▲ up

minusplus11. Review Documents
F7 Choose the Spelling command (Review tab).
Alt+Ctrl+m Insert a comment
Ctrl+Shift+e Turn change tracking on or off
Alt+Shift+c Close the Reviewing Pane if it is open.
Ctrl+Shift+* Display nonprinting characters.
Alt+F10 Display the Selection and Visibility task pane.
Ctrl+Shift+g Open the Word Count dialog box.

▲ up

minusplus12. Print Documents
Ctrl+p Print a document (print preview)
Esc Close print preview
Arrow keys, Page up /Page Down Move around the preview pages (with focus on preview page*)
Ctrl+Home/Ctrl+End Move to first page / last page (with focus on preview page)
*Except tabbing, there seems to be no shortcut to jump to preview page. Clicking on it with the mouse is an option

▲ up

minusplus13. Fields
Alt+Shift+d Insert current date (insert DATE field)
Alt+Shift+p Insert page number (insert PAGE field)
Alt+Shift+t Insert time (insert TIME field)
Alt+Ctrl+l Insert LISTNUM field
Ctrl+F9 Insert an empty field
Ctrl+Shift+l Insert a LISTNUM field
Shift+F9 Show or hide field code/result of selected field
Alt+F9 Show or hide field codes/results of all fields in document
F9 Update selected fields*
Alt+Shift+F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
F11/Shift+F11 Go to the next field/ previous field
Ctrl+Shift+F7 Update linked information in a Microsoft Word source document
Ctrl+Shift+F9 Unlink a field
Ctrl+F11/Ctrl+Shift+F11 Lock a field / Unlock a field
*to update all fields, select the complete document with ctrl+a, then update fields by pressing f9)

▲ up

minusplus14. Mail Merge
Alt+Shift+k Preview a mail merge
Alt+Shift+n Merge a document
Alt+Shift+m Print the merged document
Alt+Shift+e Edit a mail-merge data document
Alt+Shift+f Insert a merge field
Alt+Shift+k Preview a mail merge
Alt+Shift+n Merge a document
Alt+Shift+m Print the merged document
Alt+Shift+e Edit a mail-merge data document
Alt+Shift+f Insert a merge field

▲ up

minusplus15. The Rest
F1 Get Help or visit Microsoft Office.com
Alt+Space Open the window menu
Alt+F4 Exit Word
Shift+F10 Display a shortcut menu (Simulate right mouse button)
Alt+F3 Create new Building block with selected texts

▲ up