Excel 2011 Shortcuts  

Uploaded by bernd, updated on 2/10/2012 by bernd
Platform: Mac OS/ English

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minusplus1. Function keys
F1 Undo
F2 Cut text from the active cell
Shift+F2 Edit a cell comment
F3 Copy text from the active cell
Shift+F3 Open the Formula Builder
F4 Paste text into the active cell
Shift+F4 Repeat the last Find (Find Next)
+F4 Close the window
F5 Display the Go To dialog box
Shift+F5 Display the Find dialog box
+F5 Restore the window size.*
F6 Move to the next pane in a workbook that has been split
Shift+F6 Move to the previous pane in a workbook that has been split
+F6 Move to the next workbook window
+Shift+F6 Move to the previous workbook window
F7 Check spelling
F8 Turn on extend selection mode; used with arrow keys or cursor
Shift+F8 Add to the selection
Option+F8 Display the Macro dialog box
F9 Calculate all sheets in all open workbooks.
Shift+F9 Calculate the active sheet.
Shift+F10 Display a contextual menu.
+F10 Maximize or restore the workbook window
Option+F10 Make the first button on a floating toolbar active
F11 Insert a new chart sheet.
Shift+F11 Insert a new sheet.
+F11 Insert an Excel 4.0 macro sheet
F12 Display the Save As dialog box.
+F12 Display the Open dialog box
Ctrl+Shift+F12 Display the Print dialog box
*Conflicts with a default Mac OS X key assignment. Turn off the Mac OS X keyboard shortcut for this key. Apple Menu - System Preferences - Under Hardware - Keyboard - Click the Keyboard Shortcuts tab,- clear the On check box for the key assignment that you want to turn off.

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minusplus2. Moving and scrolling in a sheet or workbook
Arrow Keys Move one cell up, down, left, or right
Ctrl+Arrow Key Move to the edge of the current data region
Home Move to the beginning of the row
Ctrl+Home./Ctrl+End Move to the beginning / to the end of the sheet
Page Down/Page Up Move down one screen / up one screen
Option+Page Down/ Option+Page Up Move one screen to the right / to the left
Ctrl+Page Down/ Ctrl+Page Up Move to the next sheet / to the previous sheet in the workbook
Ctrl+Tab/ Ctrl+Shift+Tab Move to the next workbook / move to the previous workbook or window
F6/Shift+F6 Move to the next pane / move to the previous pane in a workbook that has been split
Ctrl+Delete Scroll to display the active cell
Ctrl+g Display the Go To dialog box
+f Display the Find dialog box
+g Repeat the last Find action (same as Find Next)
Tab Move between unlocked cells on a protected sheet

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minusplus3. Previewing and printing
+p Display the Print dialog box
Arrow Keys In print preview, move around the page when zoomed in
Ctrl+Arrow Down In print preview, move to the last page when zoomed out

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minusplus4. Entering data on a sheet
Return Complete a cell entry and move forward in the selection
Ctrl+Option+Return Start a new line in the same cell
Ctrl+Return Fill the selected cell range with the text that you type
Shift+Return Complete a cell entry and move back in the selection
Tab Complete a cell entry and move to the right in the selection
Shift+Tab Complete a cell entry and move to the left in the selection
Esc Cancel a cell entry
Delete Delete the character to the left of the insertion point, or delete the selection
Delete ⌦ Delete the character to the right of the insertion point, or delete the selection
Ctrl+Delete ⌦ Delete text to the end of the line
Arrow Keys Move one character up, down, left, or right
Home Move to the beginning of the line
+y Repeat the last action
Shift+F2 Edit a cell comment
Ctrl+d Fill down
Ctrl+r Fill to the right
Ctrl+l Define a name

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minusplus5. Working in cells or the Formula bar
Delete Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
Return Complete a cell entry
Ctrl+Shift+Return Enter a formula as an array formula
Esc Cancel an entry in the cell or formula bar
Ctrl+a Display the Formula Builder after you type a valid function name in a formula
+k Insert a hyperlink
Ctrl+u Edit the active cell and position the insertion point at the end of the line
Shift+F3 Open the Formula Builder
+= Calculate all sheets in all open workbooks
+Shift+= Calculate the active sheet
= Start a formula
+t Toggle the formula reference style between absolute, relative, and mixed
+Shift+t Insert the AutoSum formula
Ctrl+; (semicolon) Enter the date
+; (semicolon) Enter the time
Ctrl+Shift+" Copy the value from the cell above the active cell into the cell or the formula bar
Ctrl+` (grave accent) Alternate between displaying cell values and displaying cell formulas
Ctrl+' (apostrophe)) Copy a formula from the cell above the active cell into the cell or the formula bar
Ctrl+Option+Arrow Down Display the AutoComplete list
Ctrl+l Define a name

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minusplus6. Formatting and editing data
+Shift+l Display the Style dialog box
+1 Display the Format Cells dialog box
Ctrl+Shift+~ Apply the general number format
Ctrl+Shift+$ Apply the currency format with two decimal places (negative numbers appear in red with parentheses)
Ctrl+Shift+% Apply the percentage format with no decimal places
Ctrl+Shift+^ Apply the exponential number format with two decimal places
Ctrl+Shift+# Apply the date format with the day, month, and year
Ctrl+Shift+@ Apply the time format with the hour and minute, and indicate A.M. or P.M.
Ctrl+Shift+! Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values
+Option+0 (zero) Apply the outline border around the selected cells
+Option+Arrow Right Add an outline border to the right of the selection
+Option+Arrow Left Add an outline border to the left of the selection
+Option+Arrow Up Add an outline border to the top of the selection
+Option+Arrow Down Add an outline border to the bottom of the selection
+Option+- Remove outline borders
+b Apply or remove bold formatting
+i Apply or remove italic formatting
+u Apply or remove underscoring
+Shift+x Apply or remove strikethrough formatting
Ctrl+9 Hide rows
Ctrl+Shift+( Unhide rows
Ctrl+0 (zero) Hide columns
Ctrl+Shift+) Unhide columns
+Shift+w Add or remove the shadow font style
+Shift+d Add or remove the outline font style
Ctrl+u Edit the active cell
Esc Cancel an entry in the cell or the formula bar
Delete Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents
+v Paste text into the active cell
Return Complete a cell entry
Ctrl+Shift+Return Enter a formula as an array formula
Ctrl+a Display the Formula Builder after you type a valid function name in a formula

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minusplus7. Working with a selection
+c Copy the selection
+x Cut the selection
+v Paste the selection
+Ctrl+v Paste special
Delete Clear the contents of the selection
Ctrl+- Delete the selection
+Shift+c Copy a style
+Shift+v Paste a style
Ctrl+Option+c Copy text or graphics to the Scrapbook
Ctrl+Option+v Paste to the Scrapbook
+z Undo the last action
Return Move from top to bottom within the selection (down), or move in the direction that is selected in Edit in thePreferences dialog box (Excel menu, Preferences command)
Shift+Return Move from bottom to top within the selection (up), or move opposite to the direction that is selected in Edit in the Preferences dialog box (Excel menu, Preferences command)
Tab Move from left to right within the selection, or move down one cell if only one column is selected
Shift+Tab Move from right to left within the selection, or move up one cell if only one column is selected
Ctrl+. (Period) Move clockwise to the next corner of the selection
Ctrl+Option+Arrow Right Move to the right between nonadjacent selections
Ctrl+Option+Arrow Left Move to the left between nonadjacent selections
+Ctrl+m Insert graphics using the Media Browser

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minusplus8. Selecting cells, columns, or rows
Shift+Arrow Key Extend the selection by one cell
Ctrl+Shift+Arrow Key Extend the selection to the last nonblank cell in the same column or row as the active cell
Shift+Home Extend the selection to the beginning of the row
Ctrl+Shift+Home Extend the selection to the beginning of the sheet
Ctrl+Shift+End Extend the selection to the last cell used on the sheet (lower-right corner)
Ctrl+Space Select the entire column
Shift+Space Select the entire row
+a Select the entire sheet
Shift+Delete Select only the active cell when multiple cells are selected
Shift+Page Down Extend the selection down one screen
Shift+Page Up Extend the selection up one screen
Ctrl+6 Alternate between hiding objects, displaying objects, and displaying placeholders for objects
Ctrl+7 Show or hide the Standard toolbar
F8 Turn on the capability to extend a selection by using the arrow keys
Shift+F8 Add another range of cells to the selection; or use the arrow keys to move to the start of the range you want to add, and then press F8 and the arrow keys to select the next range
Ctrl+/ Select the current array, which is the array that the active cell belongs to
Ctrl+\ Select cells in a row that don't match the value in the active cell in that row. You must select the row starting with the active cell.
Ctrl+Shift+[ Select only cells that are directly referred to by formulas in the selection
Ctrl+[ Select cells in a column that don't match the value in the active cell in that column. You must select the column starting with the active cell.
Ctrl+Shift+{ Select all cells that are directly or indirectly referred to by formulas in the selection
Ctrl+] Select only cells with formulas that refer directly to the active cell
Ctrl+Shift+} Select all cells with formulas that refer directly or indirectly to the active cell
+Shift+z Select only visible cells in the current selection

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minusplus9. Charts
F11 Insert a new chart sheet.*
Arrow Key Cycle through chart object selection
*Conflicts with a default Mac OS X key assignment. Turn off the Mac OS X keyboard shortcut for this key. Apple Menu - System Preferences - Under Hardware - Keyboard - Click the Keyboard Shortcuts tab,- clear the On check box for the key assignment that you want to turn off.

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minusplus10. Data forms
Arrow Down/Arrow Up Move to the same field in the next record / previous record
Tab/Shift+Tab Move to the next field / previous field that you can edit in the record
Return /Shift+Return Move to the first field in the next record / in the previous record
Page Down/Page Up Move to the same field 10 records forward / 10 records back
Ctrl+Page Down Move to a new record
Ctrl+Page Up Move to the first record

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minusplus11. Filters and PivotTable reports
Option+Arrow Down Display the Filter list or PivotTable page field pop-up menu for the selected cell

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minusplus12. Outlining data
Ctrl+8 Display or hide outline symbols
Ctrl+9 Hide selected rows
Ctrl+Shift+( Unhide selected rows
Ctrl+0 (zero) Hide selected columns
Ctrl+Shift+) Unhide selected columns

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minusplus13. Toolbars
Option+F10 Make the first button on a floating toolbar active
Tab When a toolbar is active, select the next button or menu on the toolbar
Shift+Tab When a toolbar is active, select the previous button or menu on the toolbar
Ctrl+Tab When a toolbar is active, select the next toolbar
Ctrl+Shift+Tab When a toolbar is active, select the previous toolbar
Return Perform the action assigned to the selected button

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minusplus14. Windows
+Option+1 Expand or minimize the ribbon
+Tab Switch to the next application
+Shift+Tab Switch to the previous application
+w Close the active workbook window
+F5* Restore the active workbook window size
F6 Move to the next pane in a workbook that has been split
Shift+F6 Move to the previous pane in a workbook that has been split
+F6 Switch to the next workbook window
+Shift+F6 Switch to the previous workbook window
Ctrl+F10 Maximize or restore the workbook window
+Shift+3* Copy the image of the screen to the Clipboard
+Shift+4* Copy the image of the active window to the Clipboard (after pressing and releasing the key combination, click the window that you want to take a picture of).
*Conflicts with a default Mac OS X key assignment. Turn off the Mac OS X keyboard shortcut for this key. Apple Menu - System Preferences - Under Hardware - Keyboard - Click the Keyboard Shortcuts tab,- clear the On check box for the key assignment that you want to turn off.

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minusplus15. Dialog boxes
Tab Move to the next text box
Shift+Tab Move to the previous text box
Ctrl+Tab Switch to the next tab in a dialog box
Ctrl+Shift+Tab Switch to the previous tab in a dialog box
Return Perform the action assigned to the default command button in the dialog box (the button with the bold outline, often the OK button)
Esc Cancel the command and close the dialog box

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Sources: Office:Mac @ microsoft.com